SIGMAA Information

SIGMAA Websites



SIGMAA Officer Handbook

SIGMAA Annual Reports

The deadline for submitting your 2007 annual report is March 1, 2008.

SIGMAA Financial Responsibilities


| SIGMAA Budgets |

SIGMAAs must submit a budget request for the upcoming year in order to ensure that activites will be funded. The template should be downloaded, completed, and returned to Michael Pearson at pearson@maa.org. Budgets requests submitted after the deadline may not be considered. The deadline for submitting your 2009 SIGMAA Budget Request is April 1, 2008.


| Annual SIGMAA Mailing Costs |

All SIGMAAs are required to send one piece of hard-copy mail to all members annually. In addition to highlighting your upcoming activities, we ask that you remind your members that most SIG communications are electronic, and request that they make sure they have supplied an accurate email address to the MAA. All mailings must include information on your officer election. We hope all of this year's mailings can be completed by the end of May. The cost of doing such a mailing should be included in your budget request, as it will come out of the SIGMAA's budget. All SIGMAA mailings to its membership must be done through the MAA. In order to get a cost estimate, please e-mail Dan Connor at dconnor@maa.org with the specifics of a proposed newsletter. Then, an accurate price quote will be given by the printers.


| Donations |

Unsolicitied donations can be made directly to the MAA, with the SIGMAA designated as the recipient. Solictied donations must first be cleared through Michael Pearson (pearson@maa.org). Please see the PI manual for more details.


| Expense Reimbursements |

All expense reimbursements and/or payments to be made from the SIGMAA budget can be processed by completing the Expense Reimbursement Form and returning it and all original receipts to:

Dan Connor
Mathematical Association of America
1529 18th Street NW
Washington, DC 20036

Please remember to keep a copy of all receipts for your records.

SIGMAA Election Procedures

The national office will administer all SIGMAA elections online. As per the guidelines, elections are to be run during the month of April or October. In order to properly administer this, the SIGMAA should follow these procedures:

  • The election window will run either April 1-30 or October 1-31.
  • We will need the candidate information by the first week in March (if holding spring elections) or the first week in September (if running fall elections). This includes titles of office, names of candidates, brief bios (if applicable) and option for write-in candidate. This information should be submitted directly to Dan Connor at dconnor@maa.org.
  • The URL of the voting webpage will be sent to the Chair and Secretary of the SIGMAA approximately 1-2 weeks before the election window. This should then be distributed to the SIGMAA membership via listserv, newsletter, etc.  Please note that voters will need their member number in order to log in.
  • Election results will be submitted to the Chair of the SIGMAA the first week in May or November. The Chair may then choose how to announce the results.
  • All scheduled elections MUST take place, even in the event of an uncontested slate, and include the option for write-in candidates.
  • Please note that paper ballots are available, but are by request ONLY. To obtain a paper ballot, the member should contact Dan Connor, and it will be mailed or faxed out. In order for the paper ballot to be processed with the online votes, it must be received before the close of the election window.

Changes to SIGMAA Charter

At any time, a SIGMAA may make changes to its charter. To properly make these changes, the following rules must be observed:

  • Substantive changes must be sent to the Committe on SIGMAAs for approval before being voted on by the membership.
  • Any changes made to bring a SIGMAA's charter inline with the MAA's model charter do not need to be voted on by the membership. Please note: this does not mean that the membership has to be excluded from such a vote, only that they aren't required.
  • All changes need to be sent to the Committe on SIGMAAs, even after voting has occured. They will then forward the proposed changes on to the Executive Committee of the MAA for final approval.

View the model SIGMAA Charter.

SIGMAA Quarterly Reports

SIGMAAs are sent reports four times a year. These reports will contain:

  • A financial spreadsheet, showing the revenues and expenses for the previous quarter, as well as YTD.
  • A member detail spreadsheet which contains all contact information for members.
  • A new member report which contains contact information for all new members that have joined in the previous quarter.
  • A report containing information on the total number of members in all the SIGMAAs.

SIGMAA Officers should review these reports and take appropriate action if needed, such as adding new members to the listserv, reporting any expenses/revenues not shown on the spreadsheet, etc. Any questions about the reports should be directed to Dan Connor.

SIGMAA Deadlines Calendar

There are many deadlines that SIGMAA Officers need to be aware of including annual reports, budget requests and proposals for contributed paper sessions, minicourses, and MAA sessions.

View the SIGMAA Deadlines Calendar

Officer Communications

All SIGMAA Officers are enrolled in the SIGMAA Officers listserv that is used to send out messages that pertain to SIGMAAs. To ensure that these messages are not blocked by spam filters, add the address sigmaa-officers@enterprise.maa.org to your address book. All messages are archived online and can be accessed here: http://enterprise.maa.org/archives/sigmaa-officers.html. Please note that you will need to obtain a listserv password in order to view the archives. Instructions for doing so are on the archive page.