MAA PREP Budget Guidelines

The following figures are suggestions only, but represent what has proved to be adequate levels of expenditure in the past. It is expected that workshops will deviate from these figures, where appropriate, and the MAA strives to provide sufficient flexibility to support a variety of program formats. Final budgets for all programs will be determined by mutual agreement of the MAA and successful proposers.

General Guidelines

PREP workshops that are based on or present materials that were developed through other projects are expected to indicate prior support, both public and private, in the proposal. In general, such proposals should bring significant support from other sources. Thus, the budget request will not be as large as indicated above.

The MAA will not pay indirect costs or fringe benefits.

Budgets should not include funds for advertising, processing applications, travel support for participants, or evaluation activities. These components will be managed by the MAA.

Expenses that are not paid directly by the MAA will be reimbursed upon submission of proper documentation, receipts and invoices.

Guidelines for an On-Site Workshop

• Directors' Travel Expenses
  • Lodging (when necessary) and meals for workshop directors should be included at the same rate as participants.
  • Travel up to $500 per director.
• Participant Support Costs
  • Workshops should seek catering and lodging facilities (i.e. university housing / conference centers) that offer competitive rates. PREP workshops are generally planned for 20-30 people.
  • Typically $100 per person per day. Significant variation from this range should be justified in the proposal.
• Consulting Services
  • Includes funds to support the efforts of the workshop organizer, faculty and local staff. Workshops that are fully subscribed (25-30) may qualify for additional funds to support the extra effort required of these leaders.
  • Not to exceed $10,000 total.
• Office Expenses and Materials
  • Texts and other materials that are commercially produced should be solicited from publishers at a reduced rate. Generally, the publicity gained through exposure of their material justifies such a request. Other costs included in this category are any charges for room and audio/visual equipment rental, lab fees, etc.
  • Not to exceed $1,500 total.

Guidelines for an On-Line Workshop

• Directors' Travel Expenses
  • Lodging and meals for workshop directors, if travel is necessary.
  • Travel up to $500 per director.
• Consulting Services
  • Includes funds to support the efforts of the workshop organizer, presenters, and any necessary technical support. It is expected that the workshop will use the communications package offered through the PREP program. Alternatives should be justified in the proposal.
  • Not to exceed $12,000 total.
• Office Expenses and Materials
  • Texts and other materials that are commercially produced should be solicited from publishers at a reduced rate. Generally, the publicity gained through exposure of their material justifies such a request. Other costs included in this category are any charges for room and audio/visual equipment rental, lab fees, etc.
  • Not to exceed $1,500 total.