PREP Workshop Budget Sample

MAA PREP Budget Guidelines

The following guidelines are meant to provide sufficient flexibility to support a variety of program formats. Final budgets for all programs will be negotiated with the PREP program manager.

Approximate Budget for On-site Workshop

Directors' Travel Expenses Housing (when necessary) and food for workshop directors/faculty should be included at the same rate as participants.	Limited to $500.00 per person
Participant Support Costs Food and housing Workshops should seek facilities (i.e. university housing / conference centers) that offer competitive rates. PREP workshops are generally planned for 20-30 people. Significant variation from this range should be justified in the proposal.	Limited to approximately $100 per person per day
Consulting Services Includes funds to support the efforts of the workshop organizer, faculty and local staff. Workshops that are fully subscribed (25-30) may qualify for additional funds, to support the extra effort required of these leaders.	$10,000.00 total
Office Expenses and Materials Texts and other materials that are commercially produced should be solicited from publishers at a reduced rate. Generally, the publicity gained through exposure of their material justifies such a request. Other costs included in this category are any charges for room and audio/visual equipment rental, lab fees, etc.	$1,500.00 total

Approximate Budget for Online Program

Directors' Travel Expenses	$500.00 per person
Consulting Services Additional funds in this category are intended for technical support. It is expected that the workshop will use the communications package offered through the PREP program. Alternatives should be justified in the proposal.	$12,000.00 total
Office Expenses and Materials	$1,500.00 total

Interdisciplinary workshops, especially those that offer the possibility of co-sponsorship with other disciplinary societies or educational instiutions, are strongly encouraged.
PREP workshops that are based on or present materials that were developed through other projects are expected to indicate prior support, both public and private, in the proposal. In general, such proposals should bring significant support from other sources. Thus, the budget request will not be as large as indicated above.
The MAA will not pay indirect costs or fringe benefits.
Budgets should not include funds for advertising, processing applications, travel support for participants or evaluation activities. These components will be managed by the MAA.
Expenses that are not paid directly by the MAA will be reimbursed upon submission of proper documentation, receipts and invoices.

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