Student Travel Grants
The MAA, with funding from the National Science Foundation Division of Mathematical Sciences, provides limited funding to support student travel to our annual meetings. MAA will award no more than one travel grant per poster or talk, which can be shared by multiple presenters, and has adopted the following policy for distributing travel funds.
All undergraduates presenting posters or talks at annual meetings of the MAA (MathFest and the Joint Mathematics Meetings) are eligible for funding. Subject to the availability of funds, the MAA will grant a maximum of $750 in support of direct expenses incurred traveling to and attending the meeting, not including meeting registration fees (required for all participants).
Each successful applicant will be informed in advance of the meeting as to the amount of his/her grant. The awarding of a travel grant is contingent upon making a presentation at the meeting and submission of original receipts for expenses. Students who accept Travel Support are expected to participate fully in all aspects of the meetings. A list of events will be included in the letter informing recipients of their award.
Funding for air travel will be based upon a website such as Orbitz or Travelocity. Funding for mileage will be based upon a website such as MapQuest, with reimbursement not to exceed the federal Privately Owned Vehicle Mileage Reimbursement Rate as posted by the U.S. General Services Administration (www.gsa.gov). Driving reimbursement cannot exceed the cost of a standard coach airline ticket. Reasonable expenses for food, lodging, and transportation to/from airports (after car/plane expenses, not in lieu of) are allowed.
Reimbursement for JMM 2013
Download the Student Travel Reimbursement Form as a PDF or a Word Document.
Please scan and email the reimbursement form (available above) along with all receipts and mileage verification to travel@maa.org. We prefer electronic submissions, but hard copies can be sent to:
MAA Student Travel
Attn: Annie Baer
1529 18th Street NW
Washington, DC 20036
The deadline for reimbursement for JMM 2013 is February 21, 2013.
Please read all directions on the reimbursement form and see the Student Travel FAQs before sending in your reimbursement request.
Splitting a travel grant among group members: Your group can split your grant in whatever way works best for you. Each person requesting a check should fill out a separate form, and ALL FORMS MUST BE SUBMITTED TOGETHER. In a very small number of cases, this will not be possible, and you should email travel@maa.org or call 202-319-8468 to describe the situation.
Example of what a group splitting the grant should submit.
Reimbursing a faculty advisor directly: If your faculty advisor paid for your expenses it might make more sense to reimburse your advisor directly. In this case, the faculty advisor should fill out the form, and you should sign it to indicate that you are transferring the award.
Example of a request for funds to be paid to a faculty advisor.
Applying for Student Travel Support
Student Poster Session: In the abstract application form, under the Misc. tab, choose "Yes" when replying to the following question - "Do you wish to apply for a student travel grant?". Fill in the required information. Your application for a travel grant is automatically submitted with your abstract.
Student Talks: AFTER you have submitted your application for a talk, please complete this form to apply for travel funding.
Timeline for Student Travel Support (JMM 2013)
| 10/26/2012 | Travel Grant Applications Due. (Note that if you are participating in the poster session, your travel grant application is included on the form with your abstract submission.) |
| By 11/30/2012 | You will receive notification of your travel grant via email. |
| 12/21/2012 | Reimbursement forms become available on Student Travel webpage, and you will receive reimbursement form and instructions via email. |
| 01/09/2012-01/12/2012 | JMM 2013! Save your travel receipts, and note that hard copies of reimbursement form are available at the meeting. |
| 02/21/12 | Reimbursement forms are due.* |
| Within 4 weeks of submission | Receive your reimbursement check approximately four weeks of the date we receive your reimbursement. |
*Please note that this is a hard deadline. We will be unable to reimburse people for requests postmarked after February 21.
Questions about Student Travel Support
Take a look at the Student Travel FAQs to see if your question is answered there.
Please contact Annie Baer (travel@maa.org, 202-319-8468) at the MAA with any questions regarding undergraduate student travel grants.