Student Travel FAQs
What does the Student Travel Grant cover?
This grant only covers travel expenses: airline tickets, train tickets, ferry tickets, bus tickets, baggage fees, transportation to/from your home airport, mileage for a personal vehicle ($0.555 per mile), lodging expenses, and parking fees at the airport or at the hotel.
We cannot cover: meals, meeting registration, preferred seats on flights, poster or presentation expenses, charges to a hotel room (internet, movies, room service, etc.).
Should each member of my group apply for a travel grant separately?
No, only one grant can be awarded per group.
My group is splitting the travel grant. How do we submit our reimbursement requests?
Your group can split your grant in whatever way works best for you. Each person requesting a check should fill out a separate form, and ALL FORMS MUST BE SUBMITTED TOGETHER. In a very small number of cases, this will not be possible, and you should email travel@maa.org or call 202-319-8468 to describe the situation.
Example of what a group splitting the grant should submit.
My faculty advisor paid my expenses. Can the check be sent to him/her?
Yes. In this case, the faculty advisor should fill out the form, and you should sign it to indicate that you are transferring the award.
Example of a request for funds to be paid to a faculty advisor.
Can I receive my travel funding in advance?
You cannot receive your finding in advance. You must submit a reimbursement request at or after the meeting.
Where do I send my reimbursement request?
You can scan and email your reimbursement form and receipts to travel@maa.org (we prefer electronic submissions). Please send as a PDF. If you prefer, you can send hard copies to:
MAA Student Travel
Attn: Annie Baer
1529 18th Street NW
Washington, DC 20036
What receipts should I use if I drove to the conference?
If you drove to the conference, we request Google Maps or MaqQuest directions showing the route you took. You will reimbursed at the current GSA rate ($0.565 per mile as of January, 2013).
When can I expect my check?
Your check will arrive approximately four weeks after you submit your reimbursement request.
Can graduate students receive student travel grants?
This grant is restricted to undergraduate students.
I lost my receipt. Can I still be reimbursed?
You should contact the hotel, airline, or other group that issued the original receipt and request a duplicate. We cannot reimburse you without a receipt.
Should I write my Social Security Number on the form?
No, we do not need your SSN for this reimbursement.
Why did I receive less funding this year than in previous years?
We had far more funding requested than was available this year. Awards were distributed as equitably as possible.